Privacy Policy for GovBids.io

Effective Date: January 02, 2026

GovBids AI, Inc. (“GovBids AI,” “we,” “us,” or “our”) operates the website govbids.io (the “Site”) and provides an AI-powered platform for government contracting services (the “Services”). We are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you visit our Site or use our Services.

By accessing the Site or using the Services, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Site or Services.

1. Information We Collect

We collect information in the following ways:

Information You Provide Directly

• Account information (e.g., name, email address, company name, role) when you register, book a demo, or contact us.
• Communications (e.g., inquiries, feedback, or support requests via forms or email).
• Any other information you voluntarily provide.

Information Collected Automatically

• Usage Data: Details about your interactions with the Site, such as pages viewed, time spent, and referral sources.
• Device and Browser Information: IP address, browser type, operating system, and device identifiers.
• Cookies and Tracking Technologies: We use first-party and third-party cookies for analytics, site functionality, and tracking purposes (e.g., to understand site performance and user behavior). Third-party providers (such as Google Analytics) may collect data for advertising and improvement of services.

Information from Government Contracting Activities

When using our Services:

• Uploaded documents (e.g., RFQs, proposals, vendor quotes) containing business or compliance data.
• Opportunity search preferences and bid-related inputs.

We do not collect sensitive personal information (e.g., social security numbers, financial account details) unless voluntarily provided in documents for bid processing.

2. How We Use Your Information

We use collected information to:

• Provide, maintain, and improve the Services (e.g., identify opportunities, generate proposals).
• Communicate with you (e.g., respond to inquiries, send service updates, or schedule demos).
• Analyze usage and enhance site functionality.
• Ensure security and prevent fraud.
• Comply with legal obligations.

Important: We do not use your uploaded documents, proposals, or bid data to train our AI models or any third-party AI systems. Your data remains private and is used solely to deliver the Services to you.

3. Sharing Your Information

We share information only in limited circumstances:

• Service Providers: With trusted third parties (e.g., cloud hosting, analytics tools, email services) who assist in operating the Services, bound by confidentiality and security obligations.
• Business Transfers: In connection with a merger, acquisition, or sale of assets.
• Legal Requirements: To comply with laws, respond to lawful requests (e.g., subpoenas), or protect rights, safety, or property.

We do not sell your personal information.

4. Cookies and Tracking

We use cookies and similar technologies:

• Essential cookies for site functionality.
• Analytics and performance cookies (including third-party) to track usage and improve the Site.

You can manage cookies via browser settings. Note that disabling cookies may affect Site functionality.

5. Data Security

We implement robust security measures, including:

• Multi-tenant isolation and role-based access controls (RBAC).
• Encryption in transit and at rest.
• Audit logs and monitoring.
• Human-in-the-loop reviews for sensitive actions.
• SOC 2 readiness planning (policies and evidence collection underway).

Despite these measures, no system is completely secure. We promptly address any incidents.

6. Data Retention

We retain personal information only as long as necessary for the purposes described, or as required by law/contract. Upon account termination or request, we securely delete or anonymize data where feasible.

7. Your Rights and Choices

Depending on your location, you may have rights to:

• Access, correct, or delete your personal information.
• Opt out of marketing communications.
• Request data portability.

Contact us at privacy@govbids.io to exercise rights. We respond promptly.

8. Children’s Privacy

Our Services are not intended for children under 16. We do not knowingly collect data from children.

9. International Data Transfers

Data may be processed in the United States or other countries. We use appropriate safeguards for transfers.

10. Changes to This Policy

We may update this Policy. Changes will be posted on the Site with the updated effective date. Continued use constitutes acceptance.

11. Contact Us

For questions or concerns: Email: privacy@govbids.io Address: [Insert Company Address]

Thank you for trusting GovBids AI. We prioritize your privacy and security.